Have you ever paused mid-sentence wondering whether to write “with regard to” or “with regards to”?
If so, you’re not alone. Many people stumble over this tiny yet crucial part of English, especially in emails, reports, essays, or formal correspondence.
Misusing these phrases can make your writing look sloppy or unprofessional.
This guide clears up all the confusion.
You’ll learn which phrase is correct, why the mistake happens, how to use it in different contexts, and even discover simple alternatives.
By the end, your writing will look polished and confident.
Why the Confusion Exists
English has many small traps that catch even native speakers off guard. One of them is the subtle difference between “with regard to” and “with regards to.”
The confusion mainly comes from:
- Similar sound and appearance: They look almost identical, with the only difference being that pesky “s”.
- Influence of casual writing: Many people see “regards” in email closings, such as “Best regards”, and assume it fits everywhere.
- Templates and repeated phrases online: Copying content without checking grammar often spreads the error.
Example:
- “With regards to your email, I will respond soon.” ❌
- “With regard to your email, I will respond soon.” ✅
See the difference? It’s subtle but important.
The Correct Phrase: “With Regard To”
“With regard to” is the correct, formal phrase. It works as a prepositional phrase that introduces a topic or a matter you are referencing.
Why it’s correct:
- “Regard” is singular, referring to attention, concern, or consideration.
- It’s widely accepted in formal writing, business communication, and academic papers.
Examples:
- “With regard to your application, we have a few questions.”
- “With regard to the meeting, please review the agenda beforehand.”
Notice how it smoothly introduces the topic without sounding awkward.
Why “With Regards To” is Incorrect
Adding the “s” makes it plural, which is only appropriate for greetings, not referencing topics. Using “with regards to” in professional or academic writing is considered a grammatical error.
Common misuse examples:
- “With regards to the report, I have no comments.” ❌
- “With regards to your concern, please see the attached document.” ❌
Even though many people write it this way, it reduces the credibility of your writing, especially in formal contexts.
Common Misuses and Corrected Versions
Here’s a quick list of mistakes you might see and the proper way to correct them:
| Incorrect | Correct | Reason |
|---|---|---|
| With regards to your concerns | With regard to your concerns | Plural “regards” misused |
| In regards to the issue | With regard to the issue | “In regards to” is not formal English |
| Regarding your question | With regard to your question | Both are correct; “regarding” is simpler |
Tip: Whenever you see “regards,” check if it’s part of a greeting or topic reference. Singular = topic; plural = greeting.
Practical Examples in Context
Let’s see how “with regard to” works in different types of writing.
Business Writing
Business writing demands precision. A small error can affect professionalism.
| Incorrect | Correct | Context |
|---|---|---|
| With regards to the budget… | With regard to the budget… | Email to finance team |
| In regards to last quarter… | With regard to last quarter… | Quarterly report |
| With regards to your proposal… | With regard to your proposal… | Business meeting follow-up |
Notice how the correct phrase communicates clarity and authority.
Academic Writing
In essays, research papers, and formal reports, precision in language is vital. Using the wrong phrase can subtly undermine your credibility.
Examples:
- “With regard to previous studies, our findings suggest a new approach.”
- “With regard to environmental impacts, the research provides clear evidence.”
Even a small “s” can make a reader pause and question your expertise.
Job Applications
Cover letters, resumes, and professional emails need perfect phrasing. Misusing “with regards to” might make you seem careless.
Example sentences:
- “With regard to the advertised position, I would like to submit my application.”
- “With regard to my previous experience, I am confident in fulfilling the role’s requirements.”
Correct phrasing shows professionalism and attention to detail.
Why Correct Usage Matters
You might wonder, why does it even matter? Here’s why:
- Professionalism: Using the correct phrase signals that you pay attention to detail.
- Clarity: It avoids confusion about what you are referencing.
- Credibility: Especially in academic and business writing, precision in language builds authority.
Even minor mistakes can distract readers and reduce the impact of your message.
Alternatives to “With Regard To”
Sometimes, simpler or shorter alternatives work just as well. Here are a few:
- Regarding: “Regarding your email, I will respond shortly.”
- About: “About your proposal, here are my thoughts.”
- Concerning: “Concerning the budget, we need further review.”
Using these alternatives is often more natural, especially in casual writing, while still remaining correct.
Quick Tip
Here’s a quick rule you can always remember:
Use “with regard to” for formal topic references. Avoid the plural “regards” unless it’s a greeting in emails or letters.
Writing Tips to Avoid Misuse
- Check if “regards” is part of a greeting. If yes, it’s fine; otherwise, avoid the “s.”
- Replace “with regards to” with “regarding” or “concerning” if you’re unsure.
- Keep a mental rule: singular = topic reference; plural = greetings.
- Read your sentences aloud. If it sounds awkward, adjust the phrasing.
FAQs
Is “with regards to” ever acceptable?
Not in formal writing. It’s a common informal error but avoid it in emails, essays, or reports.
What about “in regards to”?
It’s considered incorrect. Replace it with “with regard to” or “regarding.”
Can “regards” ever be correct?
Yes, only in greetings like “Best regards” or “Kind regards.”
Do native speakers care about this difference?
Yes, especially in professional, academic, and official writing. Casual texts are more forgiving.
Are there simpler alternatives?
Absolutely. Words like “regarding,” “about,” or “concerning” work perfectly and are easier to remember.
Quick Reference Table
| Phrase | Correct? | Usage Notes |
|---|---|---|
| With regard to | ✅ | Formal, referencing a topic |
| With regards to | ❌ | Avoid in formal writing |
| In regards to | ❌ | Incorrect, replace with “with regard to” |
| Regards | ✅ | Use for greetings only |
Conclusion
The difference between “with regard to” and “with regards to” may seem minor, but it carries weight in formal and professional writing.
Remember: singular “regard” introduces a topic, plural “regards” is reserved for greetings.
By using the correct phrase consistently, your writing becomes clearer, more professional, and easier to read.
Mastering this small detail shows attention to detail and elevates your communication, whether in business, academia, or job applications.
I’m Alex Henry — a passionate English enthusiast who loves exploring words, grammar, and the art of expression. I share creative tips to help you fall in love with the English language every day.